WORD PROCESSOR 7

PAGE SETUP SECTION:
 
In the Word 2007 Page Setup section of the Page Layout tab we will make a change to our greeting card so hang in there with me. Click the dropdown arrow under margins. Then click Custom Margin.

When you are creating a greeting card you don’t want large margins. When you fold the greeting card you want a small margin so you don’t have a lot of white space around your graphics and text.

The Page Setup window opens when you click custom margins. This window give you several options to customize your page but we only want to reduce our margin. Change the top, bottom, right, and left margins to .25 Once you have done that click OK.

The next button in the Page Setup section is Orientation. The Orientation button lets you choose which direction your document will print either Portrait or Landscape. Next is the Size button click the down arrow on the size button to see the menu. This menu lets you select the size of paper you will be printing your document on. Scroll through the options using the scroll bar on the right. If you would like to see more options click the More Pages Sizes and a window will open for you to choose a more custom option.

The Columns button is great for news papers and news letters. This feature will break your document up into as many columns as you would like. You can make your selection either before or after typing your articles. More Columns give you not only the option of how many columns but the spacing and width of your columns can be adjusted by clicking on the more columns option. This will open the window for you to make adjustments to your columns. Click the down arrow on the Breaks button. Breaks gives you the option to format different sections of your document separately. You can insert page breaks or section breaks. If you would like one page with columns and another without this is the feature you would use by inserting a page break.

Next is Line numbers. If you are editing a long document and need to make references or corrections. This is a great feature. When you make a selection you will see a line number in the left hand margin of your document. You can see in the drop down menu you have several options for the formatting of your line numbers.

The last option is Hyphenation. When you select an option from the dropdown menu it will hyphenate words that are at the edge of your document. This can be very useful when typing newsletters in a column format.


PAGE BACKGROUND SECTION: 

This tutorial covers the Word 2007 Page Background section of the Page Layout tab. The first button is watermark. I like using the watermark feature in this section for printing flyers or Christmas letters. The watermark feature places a very light image in the background of the entire document that you can type over.
Click the down arrow on the Watermark button. The Watermark button gives you a list of default watermarks you can put in your document. To use the default features simply scroll through the options with the side scroll bar then click on the selection you would like to place in your document.

The next option is to create a Custom Watermark. Click the Custom Watermark button. When the Printed Watermark window appears select the radio button next to Picture watermark. Then click select picture. Your explorer window will open for you to browse to the picture. It is also great if you want to do children’s birthday invitations with a picture of your child as the background. The Text watermark selection will allow you to customize the text, font, size and color to appear in the background.
I encourage you to play with this feature it can make some really cute documents.
Now let's change the entire background color of the greeting card document we are working on.
Click the dropdown arrow next to Page color. You can select one of the colors provided, click more colors, or select fill effects.
I have selected fill effects. If you choose to use this option the Fill Effects window will open. For my greeting card I used a Gradient fill effect. I choose to use 2 colors (white and purple) Then selected From Corner for the Shading styles. I then choose the direction I wanted to gradient to go from the Variants section. When you are finished click OK. Play with the other tabs, Texture, Pattern, and Picture to customize your card the way you want it.
Remember that any choice you make will fill the entire background of your document.


The last button in the Page Background section is Page Boarders. Click the Page Boarders button.

The Boarders and Shading window will open. This window gives you options to place a customized boarder around your document. The left had settings let you choose the type of boarder. Scroll down the style list to see all of your options. You can play with some of the options and preview them in the right side of the window. Browse the colors the width and maybe some of the art options. The Apply to: section on the right gives you the option to just put a boarder around a certain section, a single page or the whole document. The 4 little squares in the preview window let you customize where you want the boarder lines on your document.
You don’t have to have all 4 lines you can have just a line at the top or maybe in the left margin. If you don’t want a boarder around your document and have tried some of the selections click Cancel.

REFERENCES SECTION: 

The Word 2007 References tab is a feature I wish Microsoft had when I was in High School and College. These features would have been great for all those papers I had to write. I will go through each section of the References tab. You can select the section you would like to learn from the links at the top of this page or follow each one and click the next arrow at the bottom to move through them sequentially.
The first section is Table of Contents. This is great for those long college reports.





p>Once your report is finished, you would click on the table of contents drop down arrow and select your style. This will create your table of contents page automatically. It may even go through your document and automatically add content. This is the easiest way to add a table of contents.







If you would like more options click the down arrow of the Table of contents and select Insert Table of Contents selection. This will open the Table of Contents window. The top 2 boxes will show you what your Contents page will look like when you click the OK button after making all of your selections. The check box next to Show page numbers gives you the option to show or hide page numbers. Right align page numbers places the page number at the far right hand side of the document. If you have this box checked it will let you select from a list of Tab leaders. The General section lets you select from a list of formats for the text of your Content page. Make you selection and see how it changes the text in the Print Preview box. Levels lets you select how many indentations your table of contents will have in the list.
The Options button will open a new Table of Contents Options window. In this window you have the option to select from more styles and enter the number or letter you would like to appear in the content list. Scroll through all of the options with the scroll bar on the right side. When you are finished with your selections click OK to return to the Table of Contents window.
Once all of your selections are made click the OK button in the Table of Contents window and you will be returned to your document with the table of contents inserted.
The next button is Add Text. To use this button go through your report and highlight Text you want to add to your table of contents and click Add Text then select the outline level you want the paragraph to be in your Table of Contents Page. This will place the text you selected as the description and automatically format the table of contents with the page number. If any additions or deletions are made to your report or when you add text and it does not appear right away all you need to do is click Update Table and the page numbers in your contents page will be updated.

FOOT NOTES SECTION:
 In this tutorial you will learn to use the Word 2007 Footnotes section of the References tab. A footnote is used to comment on or provide a reference for text in a document. A footnote will create two parts in your Word 2007 document; a note reference mark next to the sentence or line you are referencing and the footnote text at the bottom of the page. To add a footnote to your document select the location you want your reference mark to appear then click the Insert Footnote button. This will bring you to the bottom of the page when you can type your comments. The Insert Footnote button will not only add the foot not but also renumber them as you move text around. Footnotes are usually for detailed comments and endnotes are used for citations.



To insert an Endnote click in the location you want the reference mark then click on Insert Endnote and it will be placed at the bottom of your document and allow you to type your endnote.
 The Format section is where you choose how your footnotes and endnotes are labeled. Click the down arrow next to number format to see your choices and make a selection. You can also customize the mark by choosing a symbol. Click the Symbol button and you will get a new window with symbol choices. You can start at any number for your footnotes and endnotes. Use the up and down arrows to choose where you would like to start. The numbers can be Continous, restarted at the beginning of each section, or restarted at the beginning of each page. The changes in this window can be applied to the whole document or just a section if you have your document divided into sections.